How to Write the Perfect ‘Thank You’ Email After Your Interview

Perfect Thank You Note


You’ve just walked out of your first interview with your recruiter. You think it went very well and look forward to hearing from the hiring manager and securing the position.

You now need to send the recruiter a follow-up letter – often sent as a thank-you note. This note should be sent via email within 24 hours of the interview. This letter gives you the undivided attention of the recruiter, so you want to make it stand out from the rest.  The following tips will help your note really POP!

Address the recruiter

It is best to formally address the person who interviewed you.  Do not attempt to be chummy here.  If they are female and you are unaware of their marital status, simply use Ms. (last name).

 Everyone loves compliments

The opening of your note should include a thank you for taking the time to meet with you, followed by a personal compliment.  This could be something like”…your explanation and comments regarding the position were extremely helpful and confirmed my interest in working with your company.” (Suggestion: Name the company here).

Reiterate your qualifications

During the interview, the hiring manager explained the position and what they are looking for in a candidate.  Perhaps they mentioned a particular problem or situation they are facing.  You could simply state that, “Given my qualifications, I believe I would be a solid match for this position and contribute to resolving….”

Be specific to a reference made in the conversation to allow the hiring manager to recall who you are.  They interview numerous candidates, and adding some conversation bite that occurred during your interview will help them remember.

Keep the tone of the note very conversational – imagine a dialogue, comfortable and flowing.  Picture the interviewer right in front of you.  Do not include any jokes, cursing or slang.

Compose a concise and polite closing paragraph

Perhaps the hiring manager mentioned that a decision would be made on Monday.  You can mention that in your close by stating you look forward to hearing from them on Monday.

If this was not brought up, a simple, “If you have any additional questions, please do not hesitate to contact me.  I look forward to hearing from you.”  Then sign off with a “Sincerely” (your name).  Do not try to be cute here by signing off with a nickname or silly emoticon. 

The recruiting experts at American StaffCorp will assist you in resume and interview skills. Find a new role by checking out our open positions.

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